Job Title: Data Clerk

Reports To: School Administrator and System Attendance Supervisor

Qualifications: Minimum of a High School Diploma or equivalent, have a basic working knowledge of technology and database management software systems, have experience in accurately managing and changing data within software and working effectively with users entering date, have demonstrated the personal and professional characteristics necessary for working effectively with school personnel.

Purpose Statement: To assist the School Principal and System Attendance Supervisor as needed to ensure that student information is accurate in order to meet the reporting needs of the system and the State Department of Education.

Essential Duties & Responsibilities:

• Responds to inquiries from stakeholders in a respectful and polite manner and greets public by telephone as well as in person.
• May be asked to direct telephone calls and messages to proper recipients and to personally assist students and teachers with routine questions or problems.
• Daily review and evaluation of school data to ensure accurate data entry.
• Runs reports as requested by the System Attendance Supervisor.
• Types memos, lists, reports, correspondence, and other materials. Performs all duties required by the System Attendance Supervisor.
• Operates standard office machines.
• Keeps accurate records, collects data and prepares reports as required.
• Ensures accuracy of specific data entered into our software system that will be used for yearend state reports (i.e. discipline, attendance, immigrant/migrant data).
• Maintains a pleasant attitude, being tactful and courteous with all school personnel, students and visitors.
• Maintains the confidentiality of reports, records, and personal experiences of a private nature regarding students, school employees and patrons.
• Works with various departments of the Central Office and with the various schools to be available to    provide data as needed.
• Primarily registers new students, requests permanent records and maintains permanent records  in a monitored, locked, and secure area.
• Creates and maintains student files.
• Keeps accurate records for all students, collects data and prepares reports as required.
• Generates new attendance sheets and distributes them on a monthly basis.
• Collects files and distributes attendance sheets on a daily basis.
• Creates and coordinates attendance incentives on a school wide basis.
• Distributes excused and unexcused notes to students on a daily basis.
• Distributes, collects, and maintains school wide breakfast and lunch student status information.
• Distributes, collects, and organizes student fee waiver forms.
• Assists School-wide Title I Coordinator in maintaining and keeping federal guidelines and regulations.
• Maintains an orderly and business-like office.
• Assists in inventorying and ordering office supplies.
• Generates and monitors grade card distribution for teachers and students.
• Monitors and maintains school-wide student scheduling.
• Works with the county Truancy Office and attends Truancy Board meetings as a school representative, if needed.
• Regular and predictable attendance is a core requirement of this position.
• Regular, effective interpersonal communication with team members and stakeholders is required.
• Other duties as assigned to ensure the success of Hawkins County Schools and safety of all students and staff.

Capacity and Ability Requirements: The usual job demands require the following physical requirements: some lifting, carrying, pushing, pulling, stooping, kneeling, and physical dexterity.

Terms of Employment: Salary and benefits shall be paid consistent with the district’s approved compensation plan.  The length of the work year and hours of employment shall be those established by the district.

Evaluation: Performance of this job will be evaluated in accordance with the provisions of the Hawkins County School Board’s policy on evaluation of personnel.